Top Virtual Assistant Tasks That Every Newbies Should Know

Are you still in doubt if you can take some Virtual Assistant tasks, get paid and have it replace your regular J.O.B?

Don’t worry, in this post we’ll touch some key points before you decide if being a Virtual Assistant is your kind of jam.

The online gold mine

It’s no doubt that there’s a gold rush online. From e-commerce, eServices to telecommuting (full-time employees working from home), some major business is now transitioning online.

Even some of the Fortune 500 companies are slowly branching out to hiring online to cut back on costs and hire a roster of more talented individuals around the world.

Small to mid-size local business owners are even bringing their brand visibility online to gain more loyal customers to their brick and mortar business.

And guess what, even busy professionals like executives, lawyers, realtors and more now hire an assistant to make sure they stay on top of their busy schedules.

What does this mean to you?

There is a  demand for an extra hand to help a business run smoothly every single day.

Business owners/entrepreneurs/professionals already have a lot of stuff on their plate. So this is where the Virtual Assistants come in. Yes, it could be you!

What is a Virtual Assistant?

Probably you’ve heard or read those words countless of times somewhere online. Virtual Assistant or VA is an independent highly-skilled individual who provides technical, creative or administrative assistance via the internet and usually from their home.

In short, Virtual Assistants help business owners/professionals run their business and/or personal schedule smoothly while giving them more time to tackle the valuable side of growing their business and/or career. VAs are sort of the right hand, executive assistant in the offline world.

However, unlike offline secretaries, a VA can either work full time, part time or even as little as an hour a day depending on their client’s needs.

If you’re still tied up with a full-time job, you can start by looking for a part-time VA job and work your way up there.

How much does a VA earn?

As for the rates, you can charge per hour or per project, depending on the project type and length and your agreement with the client. It’s best that you discuss this right before you start working for a client.

Yes, you can work for 2, 3 or more clients depending on your schedule and needs. If you want to rake in more bucks *kaching*, then go find another client. The more, the merrier your pockets are.

So, Ann, how much does a VA would earn?

Full-time VAs are averaging PHP 20K per month given that the most common starting rate is at $3 per hour.

So let’s do a little Math here (P.S. Not a Math Wizard. :p )


8 hours per day x 5 working days = 40 hours in a week

40 hours x $3 hourly rate = $120 weekly salary

$120 x 4 weeks per month= $480 monthly salary

$480 x PHP 48.00 exchange rate (as of writing) = PHP 23,040

Wheeew. Those were a mouthful of numbers.

So yes, that’s the typical average monthly rate for a Non-Western VA. And when you’re in the Philippines, those rates aren’t accessible to many.

I worked as a call center agent before and I earn a modest income averaging around at PHP 14K to 17K per month (which is above average income already for most Filipino workers).

But I need to cut back my sleeping hours since I can’t sleep well in the morning or at noon (night shift grinds ‘yo!).

I need to travel to work for almost 2 hours and stay within my daily budget of PHP 200 per day just to make both ends meet.

I need to miss special occasions like birthdays, Christmas and New Year, and swallow some swearing in between from irate callers for that amount of money.

Tough life? Yes. And I would sometimes hate myself for not pursuing when I first heard that some of my workmates are hustling online back then.

You see, if I hopped on board at that time and applied for a part time work at Odesk (now called Upwork) I could be charging higher rates now.

But anyway, what’s great about being a VA is that you can scale up your salary even in less than a year (which you’d hardly ever do when in a regular office J.O.B).

Some VAs are now charging quite closely to what Western VAs would charge like at $10 and up per hour. The more you gain experience and the more skills you learn, the higher your hourly rate is.

What are the Virtual Assistant Tasks that I need to learn?

Since you’ve asked already how much does a VA could potentially earn, of course, you need to know what you can do in return for that salary.

Now, ask yourself first, “What am I good at?” Write it all down on a paper before you read my list below.

I’d like to categorize these VA tasks into three so you can clearly check which category you fall.

You may want to read these:

Administrative Tasks

These are those tasks that perhaps most of you are quite familiar with.These include tasks like:

  • Handling phone calls
  • Responding to emails
  • Managing calendar and scheduling appointments
  • Recording Minutes of the Meeting
  • Recruiting and mentoring New Team Member
  • Creating Reports from Raw Data
  • Booking Flight, Hotel, and Car Reservation
  • Processing refunds and/or customer requests
  • Performing office errands like purchasing items online and organizing events and meetings for the team
  • Collecting and Organizing Office files
  • Online Data Researching and Management
  • Bookkeeping and payroll duties
  • Paying bills and transferring funds
  • Writing and sending invoices to clients
  • Proofreading documents
  • Transcribing
  • Converting PDF files
  • Leaving comments on other blogs
  • Social Media Management

This list could go on. Some would label this as tasks for General Virtual Assistant

Creative Tasks

These tasks are more on the creative side. If you can both do General Admin tasks and creative tasks, it’s a huge advantage for you.

  • Writing blog posts and guest posting
  • Composing press releases
  • Editing video and audio files
  • Editing and designing online graphics for social media and blog posts
  • Designing logos, ebook covers, headers, and icon
  • Writing video and audio scripts
  • Creating and designing infographics
  • Email Marketing

Technical Tasks

These tasks would range from simple blog management tasks to heavy technical tasks involving some codes

  • Conducting keyword research
  • Optimizing a blog’s SEO strategy
  • Setting up a landing page
  • Setting up webinars
  • Submitting sitemaps
  • Repairing/ updating broken links
  • Monitoring weekly and monthly site traffic through Google Analytics
  • Setting up sales funnels
  • Installing, Customizing and updating WordPress plug ins
  • Planning, designing and developing WordPress sites from scratch
  • Customizing blog design
  • Incorporating web applications onto the blog/website
  • Adding tags and images on the website and blog posts
  • Setting up and monitoring affiliate links

I may have missed some other tasks, but these are just some of the most common Virtual Assistant tasks that you are paid to do for.

My list might not be complete, but I hope you get the idea of what a Virtual Assistant is.

Don’t let the list scare you off.

If you want to be working right in the comfort of your own home, you can start out as a Virtual Assistant and then niche down or choose a specialization down the road.

Those freelancers who are earning a 6-figure salary mostly started as a Virtual Assistant and later on choose a certain service they specialize in.

Believe me,  the hardest part of freelancing is landing your first ever client.

And after that, everything else will just follow.

If you aren’t familiar with these tasks, make Google your BFF and learn online tutorials, join FB freelancing groups or if you want to fast track your online career and willing to shed some bucks, you can apply for coaching programs.

Once you make your way in, you’ll eventually learn a lot and get the hang of it. Working from home is the best decision I and Chris have made so far.

Recommended Courses from Udemy:

Learn these tasks through:
  • YouTube Tutorials (tons of them actually)
  • Follow freelancing blogs (like this) and freelancing groups on FB to learn updates or trends in the freelancing business.
  • If planning to learn one app at a time, you’d certainly find good tutorials on the app’s blog itself (like Hootsuite, Buffer, etc.)
  • Got Udemy and Skillshare and learn online courses from there.
  • Google. Always use Google. It’ll eventually lead you to great blogs and courses.
  • Listen to podcasts like the Amy Porterfield Show

The internet has a vast of knowledge to offer. It all depends on how you sift through all of the information and of course the discipline to learn new tasks ALL BY YOURSELF.

Yes, if you want to be an online freelancer, you need to start being an independent worker and rely on Google.

It’s not like the typical workplace where you have a co-worker or SMEs that you can ask to for some guidance and not even a supervisor to babysit or hold your hand while you’re in the learning curve. It’s totally just YOU.

Do you think you can work independently? If it’s a big yes, then that’s a good sign. Now go fire up your laptop and make friends with Google. 😉

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  1. Connie Gonzalez July 31, 2017
    • Ann July 31, 2017

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